About This Privacy Policy
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EvoWerx is committed to respecting and protecting your privacy. This privacy policy applies to each EvoWerx website, event, app, and other service (each a “Service”) that refers to or links to this privacy policy. This privacy policy may be supplemented by additional privacy statements, terms, or notices provided to you. The EvoWerx that owns or administers the Service, as identified therein, is the primary controller of your personal information provided to or collected by or for the Service.

Information We Collect

We collect information about you in three ways: (1) from your input through our web forms, app forms, and other mechanisms, (2) from third-party sources, and (3) through automated technologies.

Data You Provide To Us

The types of personal information that we collect directly from you depend on how you interact with the Service and us and may include the following:

  • Contact details, such as name, email address, postal address, social media handle, and phone number;

  • Account login credentials, such as username and password, password hints, and similar security information;

  • Other account or event registration and profile information, such as educational, employment, and professional background, dietary and accessibility requirements, and photo;

  • Payment information, such as credit or debit card number;

  • Comments, feedback, and other information you provide to us, including information that you send to customer support and messages, appointment inquiries, and additional information that you wish us to share with our exhibitors, visitors, partners, and others;

  • Sensitive data revealing health, disability, religion, or race or ethnic origin as part of a request for special assistance or dietary requirements or in a medical emergency; and

  • Interests and communication preferences, including matchmaking, event planning, networking choices, and preferred language.

Data From Other Sources

We also may obtain personal information about you from our group companies and other third parties, including:

  • Service providers that help us determine a location based on your IP address to customize certain products to your site;

  • Partners with which we offer co-branded services or engage in joint marketing activities;

  • Social networks when you grant permission to the Service to access your data on one or more networks; and

  • Publicly-available sources and data suppliers from which we obtain data to validate or supplement the information we hold.

Data From Service Use or Attendance

Our Service may automatically collect information about how you and your device interact with the Service, including:

  • Computer, apparatus, and connection information, such as IP address, browser type and version, operating system, platform and other software installed on your device, unique device identifier, and other technical identifiers, error reports, and performance data;

  • Usage data, such as the features you used, the settings you selected, your URL click stream data, including date and time stamp and referring and exit pages, and pages you visited on the Service; and

You can control cookies through your browser’s settings and other tools. However, if you block certain cookies, you may be unable to register, log in, access certain parts, or fully use the Service. For more details, visit the cookie notice of the Service.

We also collect footage and imagery captured through recording and photography.

How We Use Your Information

Depending on how you interact with us and the Service, we use your personal information to:

  • Provide, activate, and manage your access to and use of the Service, including your attendance at events;

  • Process and fulfill a request, order, download, or other transaction;

  • Provide customer, technical, product, and additional support and help keep the Service working, safe and secure;

  • Enhance and improve the Service and our other products and services and develop new products, services, and benefits;

  • Offer you customized content and other personalization to make the Service more relevant to your interests and geography;

  • Respond to your requests, inquiries, comments, and concerns;

  • Notify you about changes, updates, and other announcements related to the Service and our other products and services;

  • Deliver targeted advertisements, promotional messages, notices, and additional information about products, events, and benefits of ours, our affiliates, and third parties, such as exhibitors, sponsors, licensees, and media partners;

  • Invite you to participate in user testing and surveys as well as sweepstakes, competitions, audience voting, and similar promotions or activities;

  • Identify usage trends and develop data analysis, including for purposes of research, audit, reporting, and other business operations, including determining the effectiveness of our promotional campaigns and evaluating our business performance;

  • Support health and safety at our events; and

  • Comply with our legal obligations, resolve disputes, and enforce our agreements.

We may also use your information to:

  • Provide relevant networking, speaker sessions, presentations, and exhibitor product recommendations as part of our event matchmaking services based on the preferences and interests you provide during your registration, your interactions on our websites, platforms, and at our events; and

  • Include in participant directories to provide visitors, exhibitors, and sponsors’ names and business contact details of those attending the event.

Sharing of Your Information

Our Service Providers

Depending on the Service provided, we share personal information with the following:

  • Our service providers, suppliers, agents, and representatives, including but not limited to payment processors, venue providers, onsite event contractors, customer support, email service providers, IT service providers, mailing houses, and shipping agents, process the information as necessary to provide the Service, complete a transaction, fulfill your request, or otherwise on our behalf based on our instructions and in compliance with this privacy policy and any other appropriate confidentiality and security measures.

Your Choices

We share your personal information with our affiliates and with exhibitors, sponsors, media partners, joint venture partners, and other third parties, including entities for which we are acting as an agent, licensee, or event manager, that wish to send you information about their products and services that may be of interest to you, as determined by your choices in managing your communications preferences and other settings.

The Service may include forums and participant directories that let you create a profile and post and share personal information, comments, materials, and other content to help others connect with you. Any such contributions you disclose publicly may be collected and used by others, may be indexed by search engines, and might not be able to be removed. Please be careful when disclosing personal information in these public areas.

The Service may enable you to share your virtual 'business card' information with an exhibitor, sponsor, or association by tapping your event ID badge on a badge-scanning device at a booth or other event location. This also allows you to receive their product or service details directly to the email address you provide. 

When entering a virtual space, zone, or room at an event, your registration details may be shared with other attendees, including the sponsor or exhibitor, to facilitate event networking, real-time conferencing, or communicational preferences. 

Legal Reasons

We will disclose your personal information if we have a good faith belief that such disclosure is necessary to:

  • meet any applicable law, regulation, legal process, or other legal obligation;

  • detect, investigate, and help prevent security, fraud, or technical issues; and

  • protect the rights, property, health, or safety of EvoWerxs, our users, employees, or others;

And as part of a corporate transaction, such as a transfer of assets or an acquisition by or merger with another company.

Additional Processing

Editorial Content and Event Presentations

Where you submit content, such as writing an article or producing a video, for any of our magazines or other products or speak at one of our events, we will process some additional personal information about you, including:

·         professional biography or profile, produced or approved by you, that may contain your image, likeness, or voice, which may be published and made available to our subscribers, and event audiences or published online via our websites and social media channels for promotional purposes; and

·         internal editorial, reviewer, commentary, or feedback.

To help improve the diversity of our editorial content and event panels, we may ask you to provide entirely voluntary demographic data such as age, gender, disability, race, ethnic origin, religion, and sexual orientation.

Event Concierge

As part of our event concierge services for our hosted buyers, we may need to collect government identification information, such as passport and visa details, and any relevant health and disability information to ensure all accommodation and dietary requirements are met. This information may be provided to our local agents to secure the most suitable services based on their expert local knowledge. Where this is relevant, we would usually require your consent. However, there are limited situations where this will not occur, such as in a medical emergency.

 Your Communications and Matchmaking Preferences

You can customize and manage your communications preferences and other settings when you register with the Service by updating your account features and preferences, using the ‘opt-out’ or unsubscribe mechanism or other means provided within the communications you receive, or by contacting us. We reserve the right to notify you of changes or updates to the Service whenever necessary.

Instead, you can opt out of personalized matches and receive recommendations based on our most popular results [by selecting 'opt-out' during registration, unsubscribing via any subsequent emails, or contacting us through the contact address provided below].

Accessing and Updating Your Information

Self-Service

The Service may allow you to directly access and review your account, profile, and participant directory information and make corrections, updates, or deletions at any time. Keeping such information up to date is solely your responsibility. You may also close your account, delete your profile or remove your participant directory information through the Service or by contacting the Service’s customer support.

Data Retention

We retain your personal information for as long as necessary to provide the Service and fulfill the transactions you have requested or for other essential purposes such as complying with our legal obligations, maintaining business and financial records, resolving disputes, maintaining security, detecting and preventing fraud and abuse, and enforcing our agreements.

Children’s Online Privacy

We do not knowingly collect information from children under 13 or target the Service to children under 13.

Data Security

We take precautions to safeguard your personal information against loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction using appropriate technical and organizational measures.

Locations of Processing

Your personal information may be stored and processed in your region or another country where EvoWerx affiliates and their service providers maintain servers and facilities, including, but not limited to, Australia, Austria, Brazil, China, France, Germany, India, Indonesia, Italy, Japan, Malaysia, Mexico, Saudi Arabia, South Africa, South Korea, the Philippines, Russia, Singapore, Thailand, Turkey, the United Arab Emirates, the United Kingdom, the United States, and Vietnam. We take steps, including through contracts, intended to ensure that the information continues to be protected wherever it is located in a manner consistent with the standards of protection required under applicable law.

Grounds for Processing

When we collect from you any personal information within the scope of European data protection laws, we do so:

  • where necessary to provide the Service, fulfill a transaction or otherwise perform a contract with you or at your request before entering into a contract;

  • where necessary for our compliance with applicable law or other legal obligations;

  • where necessary for the performance of a task carried out in the public interest;

  • where necessary to protect your or another person’s vital interests;

  • where applicable, with your consent; and

  • As necessary to operate our business, protect the security of our systems, customers, and users, detect or prevent fraud, enable our customers to comply with legal obligations, or fulfill our other legitimate interests as described in the “Information We Collect,” “How We Use Your Information” and “Sharing of Your Information” clauses above, except where your privacy rights override our interests.

Where we rely on your consent to process personal information, you have the right to withdraw your consent at any time, and where we rely on legitimate interests, you may have the right to object to our processing.

Changes

We will update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. If we make any material changes, we will provide notice through the Service or other means.

Contact

If you have any questions, comments, complaints, or requests concerning this Privacy Policy or our processing of your information, please get in touch with us through our Connect Form. You also may complain to the data protection authority in the applicable jurisdiction.